“One never has a meeting without knowing exactly how it will go and how to assure that it does.” He smiled warmly. “Otherwise what is the point?”
– L.E. Modesitt J.R., Imager
The two most important things for a meeting is to have a purpose and a plan to reach that purpose. Most meetings I have been to usually have the purpose more or less defined, but I have been to quite a few meetings which seemed to lack that as well.
What many people forget is to think about how to reach that goal. A meeting needs a beginning, a middle, and an end. The beginning is to make sure everyone feels comfortable talking and that we have a common understanding of the purpose of the meeting. The middle of the meeting is about discussing the problem and look for solutions. The end of the meeting is about deciding on what to do and make sure everyone knows their tasks. A meeting needs a lot more things to be truly good, but this is a good base.